ED Position Description

Executive Director – Part-Time/Hybrid (Remote or Richmond, VA)

About Our Organization
The Flora of Virginia Project was established in 2001 to fund, prepare, and publish a modern, comprehensive manual of Virginia’s vascular plants. Authored by Alan Weakley, J. Christopher Ludwig, and John F. Townsend, The Flora of Virginia was published in December of 2012. This illustrated, 1,554-page manual includes keys and accounts for 3,164 taxa of vascular plants in Virginia including all native and well-established non-native taxa.

Lilium pyrophilum found at Fort AP Hill (photo by John F. Townsend c. 2022)

The mission of the Flora of Virginia Project is to inspire conservation of Virginia’s native flora through education, outreach, and production of The Flora of Virginia in print and electronic formats. To that end, a major update to the Flora was completed in 2020, made available in the form of a Mobile App, and recent projects have included the creation of free, online learning modules designed to provide a comprehensive approach to understanding and using the Flora.

In 2021, a new generation of enthusiastic and talented individuals were selected to serve on the Board of Directors in order to carry on the Flora of Virginia Project mission and envision the next chapter of the organization’s future.

Position Summary
Reporting to the Board of Directors, the Executive Director will lead the Flora of Virginia
Project in its next stage of growth. The Executive Director will have overall strategic and
operational responsibility for the Flora of Virginia Project staff, programs, expansion, and
execution of its mission.

Essential Duties and Responsibilities

Leadership & Management

  • Manage office on-site and/or virtually
  • Supervise the Flora of Virginia Project assistant, who will handle gift processing,
    banking, acknowledgments, and help with mass mailings
  • Coordinate with financial staff to ensure financial success

Fundraising & Communications

  • Research granting agencies and administer grants received
  • Conceptualize, write, and design semiannual donation appeals
  • Conceptualize and execute new premiums, in addition to the Flora of Virginia and the
    App, as incentives for donation
  • Take work plans and cost-outs from Board and committees and, with their input, write
    proposals to likely funding entities
  • Keep Board of Directors apprised of funding schedules of various entities


  • Conduct donor research, including individuals, organizations, corporations, state and
    national granting entities (governmental or private), environmental, and other foundations
  • Build relationships with donors and granting entities
  • Devise creative means of engaging key donors and appeal to others, including federal
    level partners


  • Participate in outreach and social media efforts, acknowledging the long-term building of relationships
  • Give presentations representing the Flora of Virginia Project, which may require
    scientific communication

The above information has been designed to indicate the general nature and level of work to be performed. It not intended to provide a comprehensive inventory of all duties, responsibilities and qualifications that may be required. The Executive Director may be asked to perform other duties as assigned by the Board of Directors.


The Executive Director will be thoroughly committed to the Flora of Virginia Project’s mission and have a record of proven leadership and management experience.

Minimum qualifications include:

  • B.S. or B.A. degree
  • Strong written and verbal communication skills
  • Strong marketing and public relations experience
  • Track record of effectively leading a successful regional, national, or international
    nonprofit organization and staff
  • Experience in fund-raising, preferably in cultivation of prospects, “annual fund,” major
    gifts, estate planning, and grant proposals
  • Excellence in organizational management with the ability to achieve strategic objectives, and manage a budget
  • Past success working with a Board of Directors and the ability to cultivate existing Board member relationships
  • Experience in event planning
  • Proficiency in the following: Microsoft Word, Excel, Teams, and PowerPoint

Preferred Qualifications include: 

  • Familiarity with botanical or natural resources terminology such as vascular plants,
    flowering plants, taxonomy, ecology, habitat, mitigation, restoration, community, and
  • Masters, PhD, or other advanced degree
  • Experience in managing print projects
  • Ability to cite specific examples of having developed and instituted strategies that have
    taken an organization to the next stage of growth
  • Experience in writing and costing out grant or project proposals
  • Proficiency in the following: Adobe Creative Suite (InDesign, Photoshop, Adobe
    Acrobat), and QuickBooks

Working Conditions

  • Office space is provided in in Richmond, Virginia with remote work opportunities
  • Candidate must be based in Virginia with ability to travel to the Richmond office
  • Ability to work non-traditional hours as needed to attend fundraising events, meet with
    donors, provide presentations, etc.
  • Ability to travel throughout Virginia, and regionally, to meet with donors, board
    members, and others, as needed

Compensation and Benefits
As currently envisioned, the successful applicant will receive a competitive annual salary
based with an anticipated average of a 20-hour work week (approximately 1,000 hours of
work a year). Benefits include two weeks paid vacation. This is a yearly contract position.

How To Apply

Please address applications to:
Flora of Virginia Project Executive Director Search Committee
c/o Caitlin Cyrus (flora@floraofvirginia.org)
Richmond, VA

Review of applications will begin immediately and continue until an appointment is made.

Notice of Non-Discrimination and Equal Opportunity

The Flora of Virginia Project is committed to equal opportunity for all persons without regard to age, color, creed, disability, genetic information, gender identity or expression, marital status, national or ethnic origin, political affiliation, pregnancy (including childbirth and related conditions), race, religion, sex, sexual orientation, veteran status, or any other class of individuals protected from discrimination under state or federal law.